Application forms
Build each role's form with your own questions, conditional fields and opening dates, and publish it in versions.
The form builder
Every form always asks for full name, email, phone (validated, with country code), resume and consent. Add your own questions from the Add a field palette:
| Field | Use it for |
|---|---|
| Short text / Long text | Current employer; why this role. |
| Number | Years of experience, expected salary. |
| Email / Phone | An extra address or alternate number. |
| Date | Availability date. |
| Single choice / Multiple choice / Dropdown | Pick one, pick several, or a long list. |
| Yes / No | A simple toggle question. |
| File upload | Certificates or a portfolio (PDF, Word or a photo, up to 10 MB). |
| Rating | 1 to 5 stars. |
| Section heading | Splits the form into parts. |
| Consent checkbox | Must be ticked to continue. |
For each field set the label, help text, placeholder, options, character limit and whether it is required. Drag to reorder; duplicate or delete from the row.
Conditional questions
Use Show only if… to show a field only when an earlier choice field has a given value. For example, show “Which board have you taught?” only when “Have you taught before?” is Yes. The field it depends on must be a single choice, dropdown, yes/no or multiple choice field above it.
Save, publish and versions
Save draft keeps your changes private. Publish makes them live as a new version. Applications already submitted keep the exact questions they answered; new applications use the new version.
Publishing is blocked until every field has a label, every choice field has options, and every condition points to a field above it. Copy from role replaces the draft with another role's form, so you can start from one you already have.
Form settings
- Opens at / Closes at: optional dates. Before and after, candidates see that applications open soon or have closed.
- Allow more than one application per person: off by default. When off, a repeat application is still accepted but flagged as a duplicate.
- Send confirmation email, with the candidate's reference number (on).
- Show “we may call you” notice (on).
- Confirmation message shown after submitting.
Preview the form as a desktop or phone before publishing.
Write to us, or use Report a problem inside the app. We usually reply within a working day.